OPEN POSITION
Executive Assistant to the President
Job Description
We are seeking a highly organized and proactive Executive Assistant to support the President of our organization. This dynamic role requires a motivated individual who excels in managing complex schedules, coordinating projects, and providing exceptional administrative support. The ideal candidate will thrive in a fast-paced environment, demonstrating excellent communication skills, attention to detail, and the ability to handle multiple priorities with enthusiasm and professionalism. This is not a conventional 9–5 role; this position requires flexibility, adaptability, and a high level of discretion. The ideal candidate will act as a trusted right hand, ensuring nothing falls through the cracks while accompanying the President both in the office and in the field.
Duties
- Manage the President's calendar, including scheduling meetings, appointments, and travel arrangements using tools like Microsoft Outlook Calendar and Google Workspace.
- Prepare, proofread, and transcribe correspondence, reports, and presentations with precision and clarity.
- Coordinate special projects and events from planning through execution, ensuring all details are handled efficiently.
- Handle incoming calls with professional phone etiquette, screening and directing inquiries appropriately via multi-line phone systems.
- Maintain organized filing systems — both digital and physical — ensuring quick retrieval of documents and records.
- Assist with bookkeeping tasks using QuickBooks, including data entry, invoicing, and basic financial record keeping.
- Facilitate communication between departments by organizing meetings, preparing agendas, and taking detailed minutes.
- Provide personal assistant support to the President as needed, including managing personal appointments or errands.
- Utilize office software such as Microsoft Office Suite (Word, Excel) for document creation and data management; ensure accuracy through proofreading.
- Accompany the President throughout the workday, including meetings, site visits, and field operations.
- Take detailed, accurate notes during meetings and conversations.
- Track action items and ensure timely follow-up on tasks, deadlines, and commitments.
- Anticipate needs and proactively solve problems before they arise.
Qualifications
- Proven experience as an executive assistant or in a similar administrative role supporting senior leadership.
- Strong organizational skills with the ability to multitask effectively in a fast-paced environment.
- Excellent written and verbal communication skills coupled with professional phone etiquette.
- Proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace (Gmail, Calendar), and familiarity with DocuSign for document signing workflows.
- Experience with project coordination and event planning from inception to completion.
- Knowledge of QuickBooks for bookkeeping tasks; experience with data entry and basic financial record keeping is preferred.
- Office management experience, including filing systems, front desk duties, and office supply management.
- Exceptional typing speed combined with transcription skills for accurate documentation.
- Ability to handle sensitive information discreetly while maintaining confidentiality at all times.
Language: Spanish (preferred).
Job Type: Full time
Pay: $50,000.00 - $65,000.00 per year
Compensation & Incentives
- Expected Salary: $50k – $65k
- Simple IRA Contribution
- PTO after 6 months of employment
Why Join Us
- Flexible work schedule, manage your time while maximizing earnings.
- Engage with the community and expand your personal and professional network.
- Access to training and resources to enhance your skills and career growth.
- Work in a supportive, safety-conscious, and growth-oriented environment.
Location
1544 2nd Ave, Des Moines, IA 50314
Benefits
- Dental insurance
- Flexible schedule
- Health insurance
- Retirement plan
Work Location:
On the road. Full-time.
Ready to join our team? Complete the application below. Fields marked * are required. We review every submission and reach out to qualified candidates directly.